Recordkeeping Corporate vs Store sites

We currently have store sites in CA, FL, NJ and SC and want to centralize all employee files (new hire paperwork, evals, reprimands) to our Corporate Offices in FL.

Anyone have any advice on if this is legally possible?  I know with most record audits you have X amount of days to produce soemthing so we can ship needed items to a store if need be.

Thank you.


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  • One thing that comes to mind is that in some states, such as California, employees have a right to access their personnel files.  In Calfiornia, these files must be kept at the employee's workplace.  Even where there is no such law, company policy may state that employees can access their personnel files. 

    Also, most states require employers to let employees access records pertaining to their exposure to toxic substances. 


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